Effortless Document Management
Unlock the full potential of your paper archives with our advanced digitization services.
Simple Per Box Pricing
Transparent, predictable pricing based on standard record storage boxes. No hidden fees, just clear costs.
Smart Indexing & Search
Our proprietary technology auto-detects document breaks, applies bookmarks, and tags files for instant searchability.
Secure Cloud Access
Access your digitized files anytime, anywhere via USB or our secure cloud storage. Your data, always within reach.
High-Speed Scanning
Equipped with high-speed scanners capable of processing millions of pages, delivering efficiency without compromise.
Data Security & Privacy
Your sensitive documents are handled with the utmost care and confidentiality throughout the entire process.
30+ Years Expertise
Leverage our decades of experience serving legal firms and businesses with diverse scanning needs.
Why Trust Your Documents to ScanMyDocs?
With over 30 years of dedicated experience in document scanning and management, we offer unparalleled expertise and a commitment to quality. Our owner-operated business ensures a personal touch and meticulous attention to every detail, from delicate bound books to complex legal files.
- Expertise You Can Rely On: Decades of specialized experience mean your documents are in the safest hands.
- Personalized Service: As an owner-operated business, we provide dedicated support and flexible solutions tailored to your needs.
- Convenient Pick-up & Delivery: Servicing NYC and Long Island with seamless logistics for your convenience.
Specialized Digitization Solutions
Tailored services to meet the unique needs of various document types and industries.
Bound Book Scanning
Our non-destructive process safely converts any size book or bound document into searchable PDF and other formats. Ideal for historical archives, legal records, and valuable journals.
Pricing starts at a flat fee of $12.95 per book, plus $0.05 per page to scan.
Survey & Blueprint Scanning
Transform oversized survey maps, construction blueprints, and large-format plans into organized, accessible digital files. Essential for utility companies, property developers, and municipal record departments.
Advanced PDF Solutions
Beyond scanning, we enhance your PDFs with custom tables of contents, smart indexing, and OCR for full searchability. Ideal for legal, financial, and healthcare files.
Our PDF Superpowers Include:
- Custom Bookmarks: Navigate long PDFs instantly.
- Searchable PDFs (OCR): Turn scanned pages into editable, searchable text.
- Smart Indexing & Data Extraction: Capture key data for quick lookups.
- Auto-Split & Barcode Detection: Separate large batches automatically.
- Batch File Processing: Manage hundreds of files with one click.
- Optimized, Smaller PDFs: Faster uploads and easier sharing.
- Data Export for Systems: Seamless import into EMR & Case Management systems.
- Automated Workflows: Consistent and organized file management.
Built for Elder Law & Medicaid Practices
We specialize in digitizing closed and legacy case files for elder law and Medicaid-focused firms — including nursing home planning, guardianships, recertifications, and audit-ready Medicaid files.
View Sample Medicaid File StructurePreview of a sample Medicaid case file structure:
Flexible Pricing to Fit Your Needs
Choose the plan that best suits your volume and project requirements.
Inclusive Pricing
$149
- Standard record storage box
- Document prep & repair
- Basic folder/file naming to PDF
- Scanned B/W or Greyscale at 300 DPI to Searchable PDFs
- Pick up & delivery fees may be additional
As low as
$0.04
- For jobs less than a full box
- Minimum charge of $59.00
- Double-sided pages count as two
- Heavy document prep may vary cost
- Contact us for custom quotes
Have a unique project? Contact us for a custom consultation and quote.
Complex Prep Surcharge: +$40–$75 per box
Applied only when additional preparation is required, such as:
- More than 30 individual client folders per box
- Heavy file repair (tears, brittle paper, tape or staple removal)
- Mixed document sizes or bound materials requiring disassembly
- Handwritten notes interfiled requiring careful handling
Any prep surcharge is identified in advance and discussed before work begins.
Ready to Go Paperless?
Take the first step towards a clutter-free, efficient digital workspace.
Request Your Free ConsultationGet In Touch
We're here to answer all your questions and help you start your digitization journey.